Editing (summative) assignments

Site: Solent Online Learning
Course: Learning Technologies Staff Help and Support
Book: Editing (summative) assignments
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Date: Tuesday, 7 December 2021, 3:49 AM

Introduction

All modules with summative assignments are required to use the auto-generated assignment links created from our student record system, Quercus. These links are created automatically after the assessments dates are entered into Quercus by student.registry@solent.ac.uk

As tutors, you are required to update these links to meet your assessment criteria and to input your grades online even when an online submission is not needed. These online grades will then be returned to Quercus automatically when released.

What do I need to know about my automated assignments links?

  • Summative assignments are created automatically into module pages from Quercus.
  • Link(s) can be found under the 'Assessment' tab on your modules homepage. 
  • The link communicates your unique assignment name (including the weighting) and ID number to Quercus. The name of the assignment is non-editable.
  • The link shows your due/late/feedback dates which are set via Quercus.  The dates of the assignments are non-editable.
  • Go to the settings of the assignment to set your requirements.  Pay particular attention to the 'submission types' and 'feedback' options.
  • Assignments are added to Solent Online Learning (SOL) on a daily basis. 
  • If your assignment name or dates are incorrect, contact student.registry@solent.ac.uk.
  • Summative resit assignments are created automatically into module pages from Quercus. They are titled with the assessment name and term 'Second attempt'. The dates of the assessments are non-editable.  Pay particular attention to the 'submission types' and 'feedback' options. They will need unhiding for the students to view. 

What your automated assignment link might look like:


Summative link 


Before your students are able to submit online, you should indicate what type of submission your students are expected to upload (file, video, audio, myPortfolio).  Please edit the settings to suit your assessment requirements. 

Full instructions on how to edit an assignment can be found by clicking each chapter/sub-chapter in this book (See 'Table of contents' - right hand side block).  

It is the basic process recommended by Learning Technologies and if you would like to explore more advanced features, please contact ltu@solent.ac.uk


Not found what you're looking for? 

Try the following links: 

bookCreating (formative) assignments

bookAdding grades & feedback
bookReleasing grades & feedback
pageModeration

How to edit settings for text based document submissions

If students will be submitting text-based files (e.g. Word and PDF files) to go through Turnitin:

1. Go to your module and Turn editing on (top right of your screen).

Image shows turn editing on link


2.  In the 'Assessment' tab find the appropriate 'Quercus' assignment link. To the right of this link, click on Edit, then Edit settings.

Image shows edit settings link


3. The 'Assignment name' is not editable however if the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Further, detailed instructions should be added to the 'Description' field. 



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect, contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).



5. In the 'Submission types' section, select File submissions. If Turnitin is being used the maximum file size must be set to 100MB.


Only the following file types will generate a Turnitin similarity report: .doc, .docx, .ppt, .pptx, .pps, .ppsx, .pdf, .txt, .htm, .html, .hwp, .odt, .wpd, .ps and .rtf for files that are 100MB or less.  For students that use MACs, please note Apple Pages (.pages) are not accepted by Turnitin and will not generate a similarity report. For information, see Turnitin's website about file types.


6. 
If students are required to upload multiple files, increase the number under 'Maximum number of uploaded files'.   



7. In the 'Feedback types' section, select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to be set where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback


8. It is University policy to implement anonymous marking by default but this can be disabled if specified in the unit descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



9. Click Save and display. All other options can be left as default.




If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

How to edit settings for non text-based files

This includes digital content (files) that are primarily non-text-based documents (such as photographs, image-based PDFs, zip files), up to a maximum file size of 250MB. 

When setting up a non-text based assignment, Turnitin must be switched off. Non-text-based documents are not accepted by Turnitin and will generate an error message which can confuse students.


1. Go to your unit and click Turn editing on (top right of your screen).

Image showing turn editing on

2. Find your 'Quercus' assignment link (under the 'Assessment' tab). To the right of this link, click on Edit, then Edit settings.

Image shows edit settings link

3. Note the 'Assignment name' is not editable: this will automatically display on your unit page. If the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Add further detailed instructions to the 'Description' field. 



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled.  Submissions are allowed as soon as the link is set up correctly without this checkbox being enabled.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).



5. Scroll down to the 'Submission types' section and select File submissions. Increase the file limit size to either 50MB, 100MB or 250MB if required. 

Increasing the file size


6. In the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking allows first and second marks, from separate tutors, to be added to the student grading page in addition to the final grade.
  • Sample allows specific submissions to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to be set where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586. 

Feedback


7. In the 'Turnitin plagiarism plugin settings' section set 'Enable Turnitin' to No



8. If students are required to upload multiple files, increase the number under 'Maximum number of uploaded files. 



9. It is University policy to enable anonymous marking by default, but this can be disabled if specified in the unit descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



10. All other options can be left as default so click Save and display.




If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

How to edit settings for video/audio assignments

Video and audio files can be submitted via Medial up to a maximum size of 2GB, as well as 3 extra supporting documents and a 'captions' file.


1. Go to your unit and click Turn editing on (top right of your screen).

Image shows turn editing on link

2. Find your 'Quercus' assignment link (under the 'Assessment' tab). To the right of this link, click on Edit, then Edit settings.

Image shows edit settings link

3. Note the 'Assignment name' is not editable: this will automatically display on your unit page. If the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Add further detailed instructions to the 'Description' field. 



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).




5. In the 'Submission types' section, select Video/Audio submission; all other 'Submission types' and settings in this section will then become unavailable: 



6. Under the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to show where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback


7. It is the University's policy to implement anonymous marking by default but this can be disabled if specified in the unit descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



8. Click Save and display. All other options can be left as default.




If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

Group video/audio assignments

Medial doesn't work well with groups so please follow the instructions below to set up an assignment to work with Panopto for group video and audio assessments. 


1. On the module page click Turn editing on (top right of the screen).

Image shows turn editing on link

2. Find the 'Quercus' assignment link (under the 'Assessment' tab). To the right of this link, click Edit, then Edit settings.

Image shows edit settings link

3. The 'Assignment name' is not editable: this will automatically display on the module page. If the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Add further detailed instructions to the 'Description' field. 



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).




5. In the 'Submission types' section, select Online text



6. Under the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to show where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback

7. Under 'Groups' select 'Yes' for 'Students submit in groups' and be sure to set the groups up.

Select 'Require all group members submit' so that only one member of the group needs to submit on behalf of the group:



8. It is the University's policy to implement anonymous marking by default but this can be disabled if specified in the module descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



9. Click Save and display. All other options can be left as default.

Student instructions for submitting to SOL via Panopto


When recording in Panopto, the following settings should be set/enabled:

  • 'Folder' - The assessment folder for the module
  • 'Capture Main screen' and/or' Capture Powerpoint'

If the presentation is being held over Teams or some other video conferencing software, 'Capture Computer audio' needs to be set to capture voices of other members in the meeting.



Back in SOL the student should follow the usual process to add/edit a draft then:

Click the Panopto button:


Select the folder the recording was made to and the video from the list, then click 'Insert':


The video will be embedded in the text editor so click 'Save changes' and follow the rest of the submission process as usual:



Video Instructions



If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.


How to edit settings for myPortfolio (Mahara) assignments


1. Go to your unit and Turn editing on (top right of your screen).

Image show turn editing on link

2. Click on the 'Assessment' tab. Find your 'Quercus' assignment link. To the right of this link, click on Edit, then Edit settings.

Image shows edit settings link

3. Note the 'Assignment name' is not editable: this will automatically display on your unit page. If the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Add further detailed instructions to the 'Description' field. 



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect, contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).



5. In the 'Submission types' section, select myPortfolio (Mahara). The setting 'Lock submitted pages' must be left set to Yes, keep locked so that the submitted work cannot be edited.

Keep myportfolio locked

Currently, the system does allow you to select both the 'myPortfolio' and a 'File submissions' settings.  However, this would require students to upload a 'document' and a 'portfolio' before the system allows them to save.  It is not a 'document' or a 'portfolio' selection.


6. Under the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files. These are selected by default.

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to be set where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback


7. It is the University's policy to implement anonymous marking by default but this can be disabled if specified in the unit descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



8. All other options can be left as default so click Save and display.




If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

How to edit settings for group assignments

When group submissions are enabled only one student per group is required to upload the document(s). All other students in that group can then access the document(s). This can be applied to any submission type.

Feedback can also be provided to the whole group; add feedback to one student in SOL and all members of the group will see that feedback. Or this can be separated; giving different grades and feedback to each member of the group. However, if entering feedback into Turnitin, this will not be available to the whole group but only to the member of the group that actually submitted. Groups are not created in Turnitin. 

It is very important to set up groups before enabling this setting. Click Setting up groups for more information.

Do not enable 'Group submissions' if an online submission is not being made as it will prevent grades from being sent to Quercus.  Please contact ltu@solent.ac.uk for further advice and to discuss your requirements.


1. Go to your unit and click Turn editing on (top right of your screen).

Image shows turn editing on link

2. Click on the 'Assessment' tab. Find your 'Quercus' assignment link. To the right of this link, click on Edit, then Edit settings.

Image shows edit settings link

3. Note the 'Assignment name' is not editable: this will automatically display on your unit page. If the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Add further detailed instructions to the 'Description' field and explain that it is a group submission and what that means.



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled.  Submissions are allowed as soon as the link is set up correctly without this checkbox being enabled.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).



5. Select a Submission type to meet your requirements (this example shows a file submission under 100MB). 

Group submissions can be enabled for any submission type including text-based file(s) through Turnitin, non-text-based file(s) such as video/audio through a 'File submission' and myPortfolio.  

See other chapters in this book for a guide on editing settings for different 'submission types'. Please do not use the Video/Audio submission option when using groups. Medial does not work well with groups.  
See Group video/audio assignments




6. Under the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample. 
  • Academic misconduct allows a flag to show where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback

7. Once the groups have been set up (click Setting up groups for information), go to the section 'Group submission settings' and change 'Students submit in groups' to Yes

Group submission setting

One member of the group will be able to submit on behalf of the group, and each member of the group will see the submission. Group members can only see their own group submission.  


8. Ensure that 'Require group to make submission' is set to Yes. Users who are not members of a group will be unable to make a submission. 

Default setting


9. It is University policy to implement anonymous marking by default but this can be disabled if specified in the unit descriptor; the 'Anonymous marking' setting can be found in the 'Grade' section.



10. In 'Common module settings',  select Separate groups as the Group mode to enable specific group members to be filtered for marking.

 

11. Click Save and display. All other options can be left as default.



Once a student has submitted to a group assignment it is not possible to move them to a different group without losing their submission.

If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.


How to edit settings for non-online assignments or for feedback only

Assessments that may not require an online submission include:

  • a performance
  • an 'offline' exam
  • a presentation
  • other art based products
Remember to enter the dates of assessment so that students' calendars generate reminders/alerts. Students can access their grade and feedback through SOL and their grades will go back through to Quercus in the normal way.

If summative assignments need to be split into parts, contact Student Registry to set this up in Quercus. This will generate the correct amount of Quercus links automatically on your unit. Do not use 'formative' links for this purpose. 

Please do not enable 'Group submissions' for an assignment link if an online submission is not being made as it will prevent grades being sent to Quercus.  If you need to, contact ltu@solent.ac.uk to discuss your requirements.


1. Go to your unit and Turn editing on (top right of your screen).

Image shows turn editing on link

2. Find the appropriate 'Quercus' assignment link (under the 'Assessment' tab). To the right of this link, click on Edit, then Edit settings

Image of edit settings link

3. The 'Assignment' name is not editable but further detail should be added in the description area, including submission details and information that the link is for grades and feedback only.



4. Dates and times can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus. New dates will come through automatically from Quercus the next day.

5. In the 'Submission types' section, ensure that none of the submission types are selected.

No submission type

This is what the student will see:

What the student sees


6. Dates can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus; new dates will come through to SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).



7. Under the section 'Feedback types', select your feedback requirements; either Feedback comments and/or Feedback files.

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade.
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample. 
  • Academic misconduct allows a flag to show where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback


8. Anonymous marking is enabled by default but can be disabled in the 'Grade' section under 'Anonymous marking'.



9. Click Save and display.



If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

How to edit settings for physical submissions

1. Go to your unit and Turn editing on (top right of your screen):

Turn editing on


2.  In the 'Assessment' tab find the appropriate 'Quercus' assignment link. To the right of this link, click on Edit, then Edit settings:

Edit settings


3. The 'Assignment name' is not editable however if the name is fundamentally incorrect, contact student.registry@solent.ac.uk. Further, detailed instructions should be added to the 'Description' field: 

Assignment name

4. Dates can be viewed in the 'Availability' section but are not editable. If they are incorrect contact student.registry@solent.ac.uk who will update Quercus. New dates will come through automatically from Quercus to update SOL the next day.

  • Allow submission from - This does not need to be enabled; submissions are allowed as soon as the correct submission type has been selected.
  • Due date - This is the final submission date and the time is always 16:00.
  • Late submission - This is 5 working days after your due date and the time is always 16:00.
  • Remind me to grade by - This is the date that grading must be completed by (20 working days of the submission date).

Image shows date availability


5. In the 'Submission types' section, s
elect Physical Submissions and the required Submission location:

Submission types


6. In the 'Feedback types' section, select your feedback requirements; either Feedback comments and/or Feedback files

  • Double Marking enables two extra marks, from separate tutors, to be added to the student grading page, in addition to the final grade. 
  • Sample allows specific assignments to be marked for inclusion as part of a moderated sample.  
  • Academic misconduct allows a flag to be set where academic misconduct is being investigated. This will not be shown to students. Where academic misconduct is suspected, please see the guidance on the Portal or email academic.misconduct@solent.ac.uk, ext: 6586.

Feedback types


7. In the 'Grade' section, turn off anonymous marking:

turn off anonymous marking


8. Click Save and display. All other options can be left as default.

Save and display


If you need any help setting up your assignment links, please contact ltu@solent.ac.uk or ext. 5100.

A student help guide is also available.



What the student sees

In your capacity as a lecturer who is editing the assignment settings, remember to tick the submission type in the assignment settings before the assignment link goes live. 

Submission types image

If a submission type is not selected, your students will not be able to submit and they will see the image below:

What the student sees

If your assignment settings have been set up correctly, your students will see one of the following screens:

1. For a file submission. Students click on 'Edit draft' and see this screen:

Student view file


2. For a video/audio through Medial. Students click on 'Edit draft' and see this 'Add Media' screen:

Student view video


3. For a myPortfolio submission. Students click on 'Edit draft' and see this 'Select Page or collection' screen:

Student view myportfolio