Getting started

Site: Solent Online Learning
Course: Learning Technologies Staff Help and Support
Book: Getting started
Printed by: Guest user
Date: Tuesday, 7 December 2021, 2:11 AM

Description

Includes:

  • Learning Technologies 'housekeeping' process
  • Enrolment self-service
  • Importing content
  • Moving tabs/content
  • Customise your dashboard
  • Navigation

Introduction

Every summer, Learning Technologies carries out their annual 'housekeeping' process. This serves a number of purposes:

  • to ensure that every live unit at the University has a page on SOL.
  • to ensure that every unit page has the right unit code, taking account of any changes through revalidation.
  • to ensure that every student is enrolled on the right unit pages as per the student records system Quercus.
  • to move old versions of the units out of the way, so that you can concentrate on the new academic year (you will still have access to all your old pages).

If you are an editing tutor on any unit, you should receive a number of emails before and during the summer break, reminding you that this is taking place. 

During the process, we will:

  • move old units for your previous cohort to an archive
  • create a fresh new unit (which includes the SOL template) for your next cohort. 
We do this so that your previous students can still have access to their version of the unit pages and any assignment feedback throughout their studies. Your new cohort will have access to the new page and only that page so there is no confusion.

These are the main things you need to do before the new academic year 
1. Use the self-enrolment service to add yourself to the new units
2. Pay particular attention to the Assessment process.
3. Populate the content on your new unit (either from scratch or by importing content from the previous year)
4. Inform the library about your  bookReading Lists on readinglists@solent.ac.uk

If you would like to explore more about the many uses of SOL and the types of activities you can include, contact the Learning Technologies team on ltu@solent.ac.uk or visit us on the virtual zoom helpdesk at https://learn.solent.ac.uk/helpdesk.


Not found what you're looking for? 

Try the following links: 

pageWhat's new in 2021?
Content creation in SOL
bookManaging roles and users
bookSOL tools
bookReading lists

Enrolment self-service for staff

This feature allows you to enrol yourself onto units. The staff enrolment self-service is found by clicking on your name in the top right hand corner and a drop down menu will appear.

Certain units have been excluded from this service and won't appear in the search results because they may contain sensitive data. For example, Health, Social Work and Educational units.  If you need access to these, please contact ext.5100 or email ltu@solent.ac.uk.

Important things to remember when using the enrolment self-service

  • Units can be searched for by using the unit code, the unit title or the instance code
  • Courses can also be searched for by using part/all of the exact title of the course
  • It is important that you only enrol yourself onto units you are teaching or second marking on. As a precaution, the Unit leader will receive an email alerting them of any new self-service enrolments.
  • Unenrolling from units that are infrequently accessed can help with speeding up the login process; you can always re-enrol if you need access once again. However, unit leaders cannot unenrol in this way, only other types of roles.  

For unit leaders, it is not possible to unenrol via SOL. Please make the request via email to Student Registry (student.registry@solent.ac.uk) to unenrol.  They will remove you from the system on Quercus, which will in turn, remove you automatically from the unit on SOL. 

How to enrol onto modules

1. In the main menu bar at the top of SOL, click your name in the top right hand corner then select Enrolment self-service from the dropdown menu. 

Dropdown menu

2. Read the instructions on screen.  Select the role required and then click on Select role



3. Search for the required unit then click the radio button (circle) to the left of the appropriate unit and click Select unit. Pay particular attention to the dates as there may be several instances of the same unit.

Select the unit


4.  Accept the confirmation on the next page (Click Confirm).  


If the tutor role was selected the enrolment process will be complete and the unit will appear on your SOL dashboard.  

If unit leader was selected, an email will go to the school executive officer for confirmation before being added to Quercus. The enrolment will become live the next working day after it has been added to Quercus.


How to unenrol from a batch of modules

For Unit Leaders, it is not possible to unenrol via SOL. Please make the request via email to Student Registry (student.registry@solent.ac.uk) to unenrol.  They will remove you from the system on Quercus, which will in turn, remove you automatically from the unit on SOL. 


1. For all other roles, in the main menu bar at the top of SOL, click your name in the top right hand corner then select Enrolment self-service from the dropdown menu.

Dropdown menu


2. On the self-enrolment homepage, scroll down the page and click Unenrol form units:

Unenrol form units


3. The units you are currently enrolled on will be displayed. Click the checkboxes to the left hand side of the units you wish to be removed from (one or more), then click Unenrol from units.

Select units to unenrol

4. Click on Confirm and the unenrolment process will be complete.


How to edit your profile

Your profile allows you to add information about yourself for others to see. Your Solent email address will be included by default but you can also add other contact options if desired, as well as your availability, a profile picture, and a short description of yourself.

There are a number of good reasons to add information to your profile and keep it updated.  Adding extra contact details and listing your availability is helpful to staff and students who would like to get in touch with you, whilst uploading a picture of yourself will allow other staff and students to 'put a face to the name'.


1. Click on your name in the top right corner to open the drop-down 'User menu' and select Profile.

Image of the SOL 'user menu', with the 'profile' menu item highlighted.


2.  The subsequent page will show your profile as it currently looks.  If you would like to update your profile you can click on Edit profile.

Zoomed in image of the profile page, with the 'Edit profile' option highlighted.


3. Once you have updated your information, you will need to save your changes by clicking on Update profile at the bottom of the page.


How to use the tabbed format?

Each unit has five standardised tabs and an unlimited number of additional tabs which you can use with your curriculum. You will see that each tab has some guidance embedded into the page to help and inspire its completion. It is not possible to move, delete or alter the name of the first five tabs.

This guide will take you through the process of importing, moving and organising your content within the tabbed structure.

For guidance on the baseline and background to the tabbed template, please see the SOL Baseline book.

Importing content

Content can be imported from an old unit page to the new one.  You will need to be enrolled as an editing tutor on both pages to be able to do this. If you aren't already, use the enrolment self-service to do so.  

1. In the new unit (for this academic year) click on the gear menu (cog icon top-right) and then click in Import.  

Image shows import link

2. This is a list of units/pages you are attached to. Only a random ten are shown so 'Search' for the required site if it does not appear in this first list. 

3. Select the relevant site from the list.  Pay extra attention to the start date so that you import the correct version over.

Image shows how to import unit

Click the Continue button and follow the on-screen prompts:  

  • On the 'Import settings' screen, click Next
  • On the 'Include' screen, you can deselect any items that are not required.  Click Next.
  • This next screen will show in detail the decisions made (whats to be imported and whats not). Notice 'template' labels, moderation folder, 'Unit announcement' and 'Frequently asked questions' forums and assignments will not be imported. 
  • Click Perform import.

If you have any reading lists, contact the library on readinglists@solent.ac.uk.  See the Reading lists book for more information. If you have digitised chapters/articles that you wish to carry over, you must inform the library or the links will no longer be accessible.


If you are having any issues please don't struggle -
contact us on 5100 or email ltu@solent.ac.uk.


Moving resources

If you are moving resources around within one tab, drag and drop can be used as usual. If you are moving resources between tabs, then the process is 'select' and 'place' (rather than drag and drop).

1. Click on the gear menu (cog icon top-right) to turn editing on.

Image shows turn editing on link

  

2. At the bottom of the screen, click Enable click-to-move...

Image shows click to move link

... and the 'drag and drop' cross-hair arrow icon will change into two arrow icon.

Image shows click to move icon

3. Click this icon and wait for the page to reload. There will now be boxes with dotted borders above and below each resource on the page. 

Image shows the place icon

Cancel this process by clicking Cancel at the top of the page if required.

Image shows how to cancel placement

4. Navigate to where you want the resource to sit (i.e. click on the tab you wish to move it to).  Then click the box where the resource will finally be placed.

Image shows shows where to place

Moving tabs

1. Tabs can be re-ordered except for the first five pre-populated 'template' tabs.

2. For all other tabs, be positioned on the tab that needs to be moved (Week 3, in this case). 

3. Click on the gear menu (cog icon top-right) to turn editing on.

Image shows turn editing on icon

4.  In the 'Move content and tabs' section at the bottom of the page, a list will appear of all the other tabs. Click the tab that is to the right of the position the tab should be moved to. In this example, Week 3 will be moved to the left of Week 1 when you click on the link Week 1:

Image shows moving a tab left

Week 3 is now to the left of Week 1:

Image shows the tab has moved

Notice the instructions say 'Move current tab to left/right of selected tab' - this is because Week 3 could be moved to the either the left or right of Week 1. However it will always move to the left of a selected tab first. The only time it will move to the right is if the tab needs to be moved to the end of the tabs and the last tab is selected from the list.

A tab that has not been renamed will assume the 'name' of its new position, for example moving Tab 12 to the left of Tab 11 means that it will become Tab 10. If there is already a Tab 10 with the default tab name it will look as though the tab has not been moved, so be sure to rename all tabs to something meaningful!


Renaming a tab

It is not possible to remain the first five tabs that form the SOL Baseline template.


To rename your own tabs, turn editing on.

Image shows turn editing on link


2. Click on the tab that needs to be amended then Edit > Edit section:

Image shows how to edit the tab name

3. Click the Custom checkbox and enter the new title:

Image shows how to customise the tab title

Note: Try to keep tab names short otherwise they will look untidy, particularly if there are a lot of them.



Setting a tab as current

To help direct students to current content, a tab can be 'highlighted'. This means that each time a user visits the unit they will automatically land on that tab.

With 'editing on' click the tab that needs to be set as current (Week 1), then click Highlight. The tab title will become italic, indicating that it has successfully been set as the current tab:

Image shows the highlight link


 Try going back to your home page, then visit the unit page again to see it in action!


Adding labels

Labels are very versatile and can help to improve the appearance of a unit/page if used thoughtfully. It can serve as 'spacer' content between other activities and resources to divide up into smaller chunks. It can be used to add text, images, multimedia or code in between other resources in the different sections. 

Keep it simple - labels are designed to help organise information . 

To add a label:

1. Go to your unit and Turn editing on.

Turn editing on

2. In any page, click the Add an activity or resource button at the bottom right of the page.

Add an activity or resource

3. Click on Label, found in the 'Resources' section and then click Add.

Add a label

4. Use any option available with the text editor.  This could simply be text (shown below) and then click Save and return to course.

Add text to a label

There are two ways to add images.  The simplest is to 'drag and drop' the image from your file explorer folders into the text editor area (shown below). The image will appear and then click Save and return to course.

Image shows adding an image by drag and drop

Navigation

There are a number of ways to navigate around SOL.

  • Main menu
  • Gear menu (cog icon)
  • Breadcrumb trail (on resources/activities
  • Administration for resources/activities

The following pages will outline in more detail how these different forms of navigation can work for you.

Main menu

The main menu on the left hand side provides information on various topics such as Study support, using SOL and IT, useful library links, teaching support and documentation.

Image shows main menu on the home page

Click to open or close this retractable menu (it is a toggle button) 

Image shows the main menu open icon   Image shows the main menu closed icon

Within a particular unit, this main menu will also show the participant list (to show your students enrolment to the page), each section within the unit, the activities available and the calendar.  It also provides direct links to your other units (under My courses).

Image shows the main menu within a unit

Gear menu (cog icon)

The Gear menu (cog icon left hand side) is shown when inside a course or a unit page. 

Image show cog icon

This menu holds the 'Turn editing on' option, groups, your question bank, logs, grade report, import, etc. 

Image shows the menu under the cog icon


Breadcrumb trail

A breadcrumb trail is the navigation on SOL which allows a user to see what resource/activity they are on in relation to SOL's site hierarchy. It is a quick way of retracing steps when navigating around SOL. It is found along the top of the unit pages when inside a resource/activity. Most of these are clickable links (except My Courses).

For example, here is an image of the breadcrumb in the unit MKT492:

Image shows breadcrumb trail


Adminstration for resources/activities

There are two ways to edit the settings of your resource/activity.

With Editing Turned on, either click on Edit > Edit settings next to the resource/activity...

This image shows the edit settings link

... or click on the resource/activity link and go to the 'cog' icon to find all adminsitration options for that particular resource or activity.  

Image shows edit settings from the resource or activity

There are also options to view logs for that individual resource, as well as resource-specific options. 

For example, under the quiz tool, the menu shows edit settings, edit the quiz, preview the quiz, results, question bank, etc. Under the scheduler tool, the menu shows edit settings, logs, etc.



My Bookmarks

The 'My Bookmarks' function on SOL can be used for quick and easy access to your units or course pages (instead of going through the home page).  It is especially useful if you have a number of instances of the same unit that start on the same date.


1. To add a bookmark, go to the unit page that you wish to bookmark. 

2. In the main menu (left hand side), click on Bookmarks > Bookmark this page.

Image shows location of the bookmarks link

3. Enter the name for your book mark and click Save.

Image shows how to name the bookmark


4. This appears as a quicklink in the main left hand menu, under the drop down option for Bookmarks.

Image shows bookmark appearing in main menu

5. If you wish to delete any bookmarks, go to Bookmarks > Manage my bookmarks in the main left hand menu...

Image shows manage my bookmarks

... then delete as required by clicking the X next to the link.  It will ask are you sure you want to delete so click Confirm.

Image shows hoe to delete a bookmark

Then click Return to previous page.