|Site:||Solent Online Learning|
|Course:||Learning Technologies Staff Help and Support|
|Printed by:||Guest user|
|Date:||Tuesday, 7 December 2021, 2:11 AM|
- Learning Technologies 'housekeeping' process
- Enrolment self-service
- Importing content
- Moving tabs/content
- Customise your dashboard
Table of contents
- Enrolment self-service for staff
- How to edit your profile
- How to use the tabbed format?
- Adding labels
Every summer, Learning Technologies carries out their annual 'housekeeping' process. This serves a number of purposes:
- to ensure that every live unit at the University has a page on SOL.
- to ensure that every unit page has the right unit code, taking account of any changes through revalidation.
- to ensure that every student is enrolled on the right unit pages as per the student records system Quercus.
- to move old versions of the units out of the way, so that you can concentrate on the new academic year (you will still have access to all your old pages).
If you are an editing tutor on any unit, you should receive a number of emails before and during the summer break, reminding you that this is taking place.
During the process, we will:
- move old units for your previous cohort to an archive
- create a fresh new unit (which includes the SOL template) for your next cohort.
These are the main things you need to do before the new academic year
1. Use the self-enrolment service to add yourself to the new units
2. Pay particular attention to the Assessment process.
3. Populate the content on your new unit (either from scratch or by importing content from the previous year)
4. Inform the library about your Reading Lists on firstname.lastname@example.org
If you would like to explore more about the many uses of SOL and the types of activities you can include, contact the Learning Technologies team on email@example.com or visit us on the virtual zoom helpdesk at https://learn.solent.ac.uk/helpdesk.
Not found what you're looking for?
Try the following links:
Enrolment self-service for staff
This feature allows you to enrol yourself onto units. The staff enrolment self-service is found by clicking on your name in the top right hand corner and a drop down menu will appear.
Important things to remember when using the enrolment self-service
- Units can be searched for by using the unit code, the unit title or the instance code
- Courses can also be searched for by using part/all of the exact title of the course
- It is important that you only enrol yourself onto units you are teaching or second marking on. As a precaution, the Unit leader will receive an email alerting them of any new self-service enrolments.
- Unenrolling from units that are infrequently accessed can help with speeding up the login process; you can always re-enrol if you need access once again. However, unit leaders cannot unenrol in this way, only other types of roles.
How to enrol onto modules1. In the main menu bar at the top of SOL, click your name in the top right hand corner then select Enrolment self-service from the dropdown menu.
2. Read the instructions on screen. Select the role required and then click on Select role.
3. Search for the required unit then click the radio button (circle) to the left of the appropriate unit and click Select unit. Pay particular attention to the dates as there may be several instances of the same unit.
4. Accept the confirmation on the next page (Click Confirm).
If the tutor role was selected the enrolment process will be complete and the unit will appear on your SOL dashboard.
If unit leader was selected, an email will go to the school executive officer for confirmation before being added to Quercus. The enrolment will become live the next working day after it has been added to Quercus.
How to unenrol from a batch of modules
1. For all other roles, in the main menu bar at the top of SOL, click your name in the top right hand corner then select Enrolment self-service from the dropdown menu.
2. On the self-enrolment homepage, scroll down the page and click Unenrol form units:
3. The units you are currently enrolled on will be displayed. Click the checkboxes to the left hand side of the units you wish to be removed from (one or more), then click Unenrol from units.
4. Click on Confirm and the unenrolment process will be complete.
How to edit your profile
Your profile allows you to add information about yourself for others to see. Your Solent email address will be included by default but you can also add other contact options if desired, as well as your availability, a profile picture, and a short description of yourself.
1. Click on your name in the top right corner to open the drop-down 'User menu' and select Profile.
2. The subsequent page will show your profile as it currently looks. If you would like to update your profile you can click on Edit profile.
3. Once you have updated your information, you will need to save your changes by clicking on Update profile at the bottom of the page.
How to use the tabbed format?
Each unit has five standardised tabs and an unlimited number of additional tabs which you can use with your curriculum. You will see that each tab has some guidance embedded into the page to help and inspire its completion. It is not possible to move, delete or alter the name of the first five tabs.
This guide will take you through the process of importing, moving and organising your content within the tabbed structure.
Content can be imported from an old unit page to the new one. You will need to be enrolled as an editing tutor on both pages to be able to do this. If you aren't already, use the enrolment self-service to do so.
1. In the new unit (for this academic year) click on the gear menu (cog icon top-right) and then click in Import.
2. This is a list of units/pages you are attached to. Only a random ten are shown so 'Search' for the required site if it does not appear in this first list.
3. Select the relevant site from the list. Pay extra attention to the start date so that you import the correct version over.
Click the Continue button and follow the on-screen prompts:
- On the 'Import settings' screen, click Next.
- On the 'Include' screen, you can deselect any items that are not required. Click Next.
- This next screen will show in detail the decisions made (whats to be imported and whats not). Notice 'template' labels, moderation folder, 'Unit announcement' and 'Frequently asked questions' forums and assignments will not be imported.
- Click Perform import.
If you have any reading lists, contact the library on firstname.lastname@example.org. See the Reading lists book for more information. If you have digitised chapters/articles that you wish to carry over, you must inform the library or the links will no longer be accessible.
If you are having any issues please don't struggle - contact us on 5100 or email email@example.com.
If you are moving resources around within one tab, drag and drop can be used as usual. If you are moving resources between tabs, then the process is 'select' and 'place' (rather than drag and drop).
1. Click on the gear menu (cog icon top-right) to turn editing on.
2. At the bottom of the screen, click Enable click-to-move...
... and the 'drag and drop' cross-hair arrow icon will change into two arrow icon.
3. Click this icon and wait for the page to reload. There will now be boxes with dotted borders above and below each resource on the page.
Cancel this process by clicking Cancel at the top of the page if required.
4. Navigate to where you want the resource to sit (i.e. click on the tab you wish to move it to). Then click the box where the resource will finally be placed.
1. Tabs can be re-ordered except for the first five pre-populated 'template' tabs.
2. For all other tabs, be positioned on the tab that needs to be moved (Week 3, in this case).
3. Click on the gear menu (cog icon top-right) to turn editing on.
4. In the 'Move content and tabs' section at the bottom of the page, a list will appear of all the other tabs. Click the tab that is to the right of the position the tab should be moved to. In this example, Week 3 will be moved to the left of Week 1 when you click on the link Week 1:
Week 3 is now to the left of Week 1:
Notice the instructions say 'Move current tab to left/right of selected tab' - this is because Week 3 could be moved to the either the left or right of Week 1. However it will always move to the left of a selected tab first. The only time it will move to the right is if the tab needs to be moved to the end of the tabs and the last tab is selected from the list.
Renaming a tab
To rename your own tabs, turn editing on.
2. Click on the tab that needs to be amended then Edit > Edit section:
3. Click the Custom checkbox and enter the new title:
Setting a tab as current
To help direct students to current content, a tab can be 'highlighted'. This means that each time a user visits the unit they will automatically land on that tab.
With 'editing on' click the tab that needs to be set as current (Week 1), then click Highlight. The tab title will become italic, indicating that it has successfully been set as the current tab:
Labels are very versatile and can help to improve the appearance of a unit/page if used thoughtfully. It can serve as 'spacer' content between other activities and resources to divide up into smaller chunks. It can be used to add text, images, multimedia or code in between other resources in the different sections.
1. Go to your unit and Turn editing on.
2. In any page, click the Add an activity or resource button at the bottom right of the page.
3. Click on Label, found in the 'Resources' section and then click Add.
4. Use any option available with the text editor. This could simply be text (shown below) and then click Save and return to course.
There are two ways to add images. The simplest is to 'drag and drop' the image from your file explorer folders into the text editor area (shown below). The image will appear and then click Save and return to course.
There are a number of ways to navigate around SOL.
- Main menu
- Gear menu (cog icon)
- Breadcrumb trail (on resources/activities
- Administration for resources/activities
The following pages will outline in more detail how these different forms of navigation can work for you.
Main menuThe main menu on the left hand side provides information on various topics such as Study support, using SOL and IT, useful library links, teaching support and documentation.
Click to open or close this retractable menu (it is a toggle button)
Within a particular unit, this main menu will also show the participant list (to show your students enrolment to the page), each section within the unit, the activities available and the calendar. It also provides direct links to your other units (under My courses).
Gear menu (cog icon)
The Gear menu (cog icon left hand side) is shown when inside a course or a unit page.
This menu holds the 'Turn editing on' option, groups, your question bank, logs, grade report, import, etc.
A breadcrumb trail is the navigation on SOL which allows a user to see what resource/activity they are on in relation to SOL's site hierarchy. It is a quick way of retracing steps when navigating around SOL. It is found along the top of the unit pages when inside a resource/activity. Most of these are clickable links (except My Courses).
For example, here is an image of the breadcrumb in the unit MKT492:
Adminstration for resources/activities
There are two ways to edit the settings of your resource/activity.
With Editing Turned on, either click on Edit > Edit settings next to the resource/activity...
... or click on the resource/activity link and go to the 'cog' icon to find all adminsitration options for that particular resource or activity.
There are also options to view logs for that individual resource, as well as resource-specific options.
For example, under the quiz tool, the menu shows edit settings, edit the quiz, preview the quiz, results, question bank, etc. Under the scheduler tool, the menu shows edit settings, logs, etc.
The 'My Bookmarks' function on SOL can be used for quick and easy access to your units or course pages (instead of going through the home page). It is especially useful if you have a number of instances of the same unit that start on the same date.
1. To add a bookmark, go to the unit page that you wish to bookmark.
2. In the main menu (left hand side), click on Bookmarks > Bookmark this page.
3. Enter the name for your book mark and click Save.
4. This appears as a quicklink in the main left hand menu, under the drop down option for Bookmarks.
5. If you wish to delete any bookmarks, go to Bookmarks > Manage my bookmarks in the main left hand menu...
... then delete as required by clicking the X next to the link. It will ask are you sure you want to delete so click Confirm.
Then click Return to previous page.