Equipment in the classroom

Site: Solent Online Learning
Course: Learning Technologies Staff Help and Support
Book: Equipment in the classroom
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Date: Saturday, 4 December 2021, 1:32 AM

Getting started with the all-in-one workstations

If you encounter any technical problems with the 'All-in-one' workstations, please contact the ICT Service Desk ict.servicedesk@solent.ac.uk or ext.2345.
For training, contact the Learning Technologies Helpdesk on ltu@solent.ac.uk.


This guide will show the features of Windows 10 and how to access applications and resources that the University provides. This guide assumes that you are comfortable with using a computer and the Windows operating system.

Workstation


The all-in-one workstations are the computers that are installed in all the teaching spaces in The Spark. All-in-one means the whole computer is located behind the screen. These workstations are touch compatible meaning that the operating system can be utilised like a Windows tablet or with the keyboard and mouse like a conventional desktop computer. The all-in-ones have Windows 10 installed on them. 


Remember that teaching spaces without the all-in-one device will function in the same way but will not have touchscreen capability.

Switching the device on

Step 1: When you arrive the machine will either be off or asleep. To turn on or wake the device push the power button located on the bottom right side of the device.

Power button


Step 2: Once the device has powered up it will display the lock screen with a digital clock in the bottom left. To get the login screen either; tap the space bar. Click the mouse or swipe up on the touch screen. 

Desktop locked


Step 3: If you have used a university machine before the login process is identical: enter your university username and password in the appropriate boxes and either press enter or click the arrow button to the right of the password box. 

Log in


Once logged in, you will see the desktop.

Windows 10 desktop


Useful shortcuts:
To s
how all open applications - Windows+TAB
To show desktop - Windows+D
To restart presentation from current slide SHIFT+F5


When you have finished using the device, you will need to log off. You will find the sign off button by clicking the start button and clicking on your name at the top of the start bar. From the list of options select sign out.

Windows 10 start menu

The majority of tasks, applications and files can be accessed through the 'fly out menu', found via the 'start button' at the bottom-left of the screen. 

For applications not in the fly out menu, select 'All apps' (above the start button) and this will show a list of all the applications installed on the device. 

All apps


Menu items

Start button: launches the start menu that encompasses the fly-out menu

All installed applications: clicking 'all apps' will show all the applications installed on the device in alphabetical order.

Access to local files: The 'File Explorer' will open a window that will allow you to access files stored on the computer as well as access connected devices such as USB sticks. This used to be called 'Computer' or 'My Computer' on previous  versions of Windows.

VLE and portal links: These shortcuts will open a browser and take you to the VLE or portal. 

Internet browsers: This machine has Internet Explorer and Google Chrome installed

Office applications: These shortcuts give access to Microsoft Office

Cloud storage: These links will give you access to the University provided cloud storage that you are able to store your personal work files; OneDrive for business, Solent Drive and MyFiles. Clicking these will launch a browser, you will then have to sign in using your university credentials.  Please look on the portal for more information on these.

Commonly used applications: These are shortcuts to applications that you may use in conjunction to your presentation. 

  • Panopto: The university lecture capture system, you will have had to complete the training to use this.
  • Lynx 4: Digital whiteboard software. This utilises the CleverTouch screen.
  • HoverCam Flex 10: The visualiser software used for displaying physical documents and artefacts on the screen.

Open applications: any application that is running on the machine will appear in the task bar.

Windows search: Search the web, for documents or applications by typing in this search box.

Accessing content on a USB

To access content on a USB memory stick: plug the USB in to one of the ports located on the left-hand side of the machine.

USB-SD positions


To access the content on the USB, go to the start menu and select File Explorer

File explorer


This will open a file explorer window, which in the menu on the left will display the USB. Click it to access its contents.

USB location


If you are running a PowerPoint presentation, the presentation will display better if it is run from the computer rather than the memory stick. Locate the presentation and drag and drop it onto the desktop before opening it. 

Quick navigation

Windows 10 has a few features that will allow you to quickly navigate between applications and access the desktop.


Task view
 

This shows all the running applications as tiles across the desktop that includes a preview of each. If you had multiple documents open the preview is large enough that you are able to distinguish between them allowing you to quickly navigate between them. 

This can be activated by pressing the button to the right of the Windows search or pressing Windows+TAB.

Task view


Show desktop

There is a button in the bottom right of the screen that will show the desktop if you have many applications open. It will help you to:

  • access the desktop
  • minimise everything. 
There is also a keyboard shortcut for this: Windows+D. Clicking the button or using the keyboard shortcut again will maximise everything that was previously minimised. 

Show desktop


PowerPoint Shortcuts 

F5: will start the presentation from the beginning.

SHIFT+F5: will restart the presentation from the current slide.

ESC: will stop the presentation. 

Workstation & Windows 10 help video


Watch this video to understand more about the workstation and Windows 10.

The Spark lectern

If you encounter any technical problems with the Spark lecterns, please contact the ICT Service Desk ict.servicedesk@solent.ac.uk or ext.2345.
For training, contact the Learning Technologies Helpdesk on ltu@solent.ac.uk.


The lecterns house all the equipment that you will need to deliver lectures and seminars in The Spark. Smaller than other lecterns across the campus, these are fully fitted with an inbuilt control panel in order to power on the CleverTouch screen, choose your input, enable sound and adjust volume. They also house the all new compact visualiser. 

Lectern

The lectern will include power and connectivity for other devices, allowing you to present from a device you are comfortable with. The telephone is tucked under the lecterns have speed dials to key support services. 


Features

  • Inbuilt control panel
  • HDMI and VGA connectors for laptops
  • Telephone for quick support
  • Additional power source for laptops

Powering the lectern

If the lectern powered off, the power button will be red. There will be no lights in the volume control.

Power off


To switch on, press this 'red' button; it will flash red for a few seconds before turning green and powering up the wall mounted CleverTouch screen.

If the lectern powered on, the power button will be green. The selected input will appear brighter.

Power on


Choosing your source

If you wish to use the PC and it is not illuminated, choose the PC button.

PC icon 


If you wish to connect your laptop using the external cables, choose the HDMI or VGA button depending on which cable you have connected. 

HDMI icon VGA button


The 3.5mm jack will need to be connected along side the VGA or HDMI connector to get audio. 

Jacks


Please note some Mac users will have to use adaptors.  Also, if you are using your laptop, the touch features of the PC or wall mounted CleverTouch screen will not be available.


At the right hand side of the panel is the volume control. You can press the top of the control to switch the volume on or off.

Volume controls


The AV Mute button is to hide your screen until you are ready. This will make the screen black, to show just press the button again.

Mute icon


Lectern help video (The Spark)


Watch this video for more information about the lectern functionality in The Spark

Clever touch screens

If you encounter any technical problems with the clever touch screens, please contact the ICT Service Desk ict.servicedesk@solent.ac.uk or ext.2345.
For training, contact the Learning Technologies Helpdesk on ltu@solent.ac.uk.


The CleverTouch screens are the wall-mounted displays which are installed in all of the teaching spaces in The Spark. The high image quality, with anti-shadow and anti-glare glass, gives a clear display for students. Utilising touch screen technology, the wall mounted displays have multi-touch capabilities. This allows for intuitive navigation. While the multi-touch feature enables multiple inputs on the board at any one time, as well as rotation, resize and moving objects using two fingers. 

Clever touch screen


Cleverlynx software, a simple-to-use application, transforms the interactive screens into digital whiteboards. Similar to Smart Notebook, it also includes tools such as: pen, paintbrush, highlighting and area fill tools.

Lynx


Video about the Clever Touch screens

Lynx support Materials



Lynx is an application that turns the ClevertouchTM screen into a digital whiteboard. This allows users to utilise tools such as protractors and rulers to make diagrams, handwriting recognition and annotation of photos and diagrams. Lynx allows you to import powerpoint presentations or drag and drop content from your computer or the web.  These are just a few of the features. For more information, please look at the following 

Getting Started with Lynx

Icon Guide for Lynx

Youtube video tutorial of features 

Easy annotation

Easy annotation in presentations with the inking tool 

While in your PowerPoint presentation, to access the inking tool, simply tap anywhere on the screen and the inking toolbar will appear in the bottom left corner of the screen. To start annotating select the pen icon from the menu and then select the writing tool (pen or highlighter). You will now be able to use either your finger or the stylus attached to the screen to start annotating the current slide. To move through your presentation whilst in annotation mode use the forward and back buttons. Selecting the active tool will turn off annotation and allow you to continue navigation by touch.

Annotation


The 'hide presentation' button allows you to set up your presentation and keep it hidden until you are ready to reveal it at the start of your delivery.

Hide button


This 'escape' button will exit the presentation. If you have made any annotations you will be prompted to save or discard these. Saved presentations can be uploaded and made available to students.

Exit button


Lynx 6 software (interactive whiteboard) can be found on the flyout menu or from ‘All apps’. Lynx will open with a blank document where you can write or draw. Files can be saved as PDF or picture files such as .jpeg and can be uploaded to SOL. Lessons previously created with Smart Notebook can be exported from Smart Notebook and used with CleverTouch. 

Note that functionality from Smart Notebook may not work as you expect, so it is best to test this beforehand.


Visualisers

If you encounter any technical problems with the visualisers, please contact the ICT Service Desk ict.servicedesk@solent.ac.uk or ext.2345.
For training, contact the Learning Technologies Helpdesk on ltu@solent.ac.uk.


This device can only be operated in conjunction with the all-in-one computer. Ensure that this is turned on and you have logged in.  

To start using the visualiser simply open 'HoverCam Flex10' application. This can be found in the fly out menu when you click the start button. 

Hovercam start button on desktop


If for any reason this does not start, the visualiser software can be found in the list of applications on the 'All apps' menu.

All apps


Manipulating the device

When the application opens, you will be shown what the camera can see. At this point you can adjust the content to display properly.  The camera is on the end of a flexible arm that can be adjusted so that what is being displayed fills the camera's field of view. 


Camera orientation 

If the displayed image is not appearing the right way up there are two controls that will allow you to adjust this. The dial located next to the camera will allow you to rotate the image by 90°. A display on the top of the device will indicate either A4 or A3 which denotes the orientation of the camera (portrait or landscape respectively).  These notations are not for paper size as the camera can be moved closer or further away to accommodate different document sizes.

The button on the centre of the visualiser's console will flip this image by 180°.


bookZoom

The bookzoom buttons on the device will allow you to adjust the level of bookzoom of what you are displaying. The bookzoom will allow you to bookzoom unto 320x.


Camera focus

If the image is not in focus press the 'AF' button on the console. This will focus the camera.

If you are writing on a document that you are visualising or moving items in and out of the camera's view it is a good idea to use the auto focus lock button as this will stop the camera from hunting for focus. To do this press the 'AF-L' button.


Additional  illumination 

if additional light is need to illuminate an object there is a light switch located on the arm of the device that has three lighting settings.


Location of buttons and dials

Manipulating the visualiser


Visualiser software

The screenshot below shows the how the menus will show when the software is opened. The chapters that follow show how these features work.

Software

  • The live video display in the centre, takes the majority of the screen area 

  • A pull-out tab on the left edge shows the recent snapshots saved. Click on the pull-out tab to display recent snapshots; click the tab again to hide the snapshots. 

  • A pull-out tab on the right edge shows the annotation tool wheel 

  • On the bottom of the screen a small 'thumbnail' image of the most recent snapshot taken since start up
  • A Tool Bar is displayed across the bottom of the screen. The following icons are included, going from left to right:
    1. Split screen (display aa snapshot along side the live camera feed)
    2. Slingshot (move a snapshot to a document)
    3. Record (record the screen, we would advise that you use lecture capture if you wish to record the screen)
    4. Multi Scan (take multiple snapshots at set intervals)
    5. Freeze (Freeze the camera feed)
    6. View (camera and viewing controls)
    7. bookZoom ( bookzoom the camera, same as the controls on the device)
    8. Focus (focus the camera, same as the controls on the device)
    9. Control (adjust the brightness, contrast and saturation of the camera feed)
    10. Cropping (allows you to select an area of the image to snapshot)
    11. Settings (we would advise that you do not alter these
If you are having difficulties with the device, please contact the ICT Helpdesk on x. 2345.


Split Screen

The Split Screen icon divides the computer screen into two images: the one on the left is the latest snapshot taken (or the latest snapshot chosen from the pull-out tab), and the image on the right is the live video from the visualiser's camera. 

Split screen icon

The snapshot (or “still image”) has this control under it:

Split screen controls


The slider bar allows you to bookzoom in and out of the still image. There are three buttons to the right of the slider bar: 

  • leftmost button, “1:1”: makes the image to be displayed at maximum bookzoom
  • second button: zooms the image all the way out
  • third button is a toggle: click to display the still image over the whole screen; click again to shrink it back and show the split screen again.

Notice there is a vertical line between the two images. Drag the line left or right with the mouse to adjust the sizes of the two images relative to the whole screen

Split screen


Slingshot

The Slingshot feature allows you to insert the currently displayed image (and/or another stored image from the archive) into another software application including:

  • a rich text editor/word processor
  •  Interactive Whiteboard software 
  • an image editor program. 
Multiple images may be pasted into your other program with one click of this Slingshot icon:

Slingshot icon


Step 1
Click on the Slingshot icon. Flex 10 immediately minimizes and a small window showing your current image appears near the upper left portion of your screen: 

Slingshot view


Notice there are three buttons on this thumbnail image above:

  1. Go Back is on the upper left. Click this button to return to Flex 10 at any time, whether you have pasted the image or not 
  2. Archive is on the upper right. Click this to select a previously saved snapshot from the Archive list to insert 
  3. Drag to insert as file is on the bottom. Click this to toggle between Drag to insert as file and Drag to insert from clipboard.
 If “clipboard” is selected, the image can be dragged right into a word-processing or other document. If “file” is selected, the image can be dragged into a Windows® file folder and it will be saved in its own file.

Step 2
Go to the application programme you want to bring the image to. The Slingshot window will remain near the upper left on your screen. With the mouse, drag the window onto the application programme where you want the image to display. It may take a second or two for the image to appear there. 

Notice the Slingshot window is still displayed in the upper left corner of the screen. You will use this in a moment to return to the visualiser software.

Step 3
To paste in a previously saved image, click the Archive button on the Slingshot window. Then select the saved image by clicking it and dragging it onto your application. You may select and paste multiple images at this time. 

Step 4
Save your application after inserting your image(s). You can make adjustments to the image(s) later. 

Step 5
Exit the Slingshot feature and return to the visualiser software by clicking on the Go Back button shown in the upper left corner of the Slingshot window.

Snapshot

Once the live video image is adjusted to your liking, save a picture of it by clicking on the Snapshot icon. 

Snapshot


Your most recent snapshot will be shown in the small rectangle on the left side of the bottom Tool bar. It will also appear in the pull-out panel on the left. Your snapshots are stored by default in the following subdirectory:

“… My Documents\HoverCam Flex\My HoverCam Flex Library\Image”

In the pull-out panel, the snapshots are displayed with their unique names by default as with any digital camera. 

Multi Scan

The Multi Scan (Automatic Multiple Snapshots) feature allows you to set up a series of multiple snapshots, taken automatically. 

Multiscan


You can set it up to take snapshots on a time interval or by a motion trigger:

Multiscan view


The Timer function
Select this tab to set up for automatic snapshots according to a constant time interval.

The Time Interval parameter is set with the up/down arrows on the right side of the box. Large values can be typed into the box. 

You can do time-lapsed photography this way. For example, to take a snapshot every 15 minutes, set the value to 900 (60*15).


The visualiser software can stop taking pictures automatically after a certain number of images are taken. 

Step 1
Click the “Set maximum number of pictures” box and another number adjustment field box appears. 

Step 2
Set the maximum number of pictures using the up/down arrows on the right side of the box.Large values can be typed into the box.

Step 3
Start the automatic sequence by clicking the Start button. The dialog box will immediately shrink down out of the way of the image, and only its title bar will be shown just above the Toolbar. 

To check on the progress of the sequence or to stop it, click the up arrow on the right of the Multi Scan dialog title bar to bring up the dialog again. The Total Captures count in the upper right corner will increase each time a snapshot is taken. 


Step 4
Click the Stop button (or the “X” in the upper right corner) when you want to stop the sequence.


Step 5

Check the “Save to PDF” box to save the entire sequence of still images to one PDF file. You will find the file in the Archive under the PDF folder.

Save to PDF


The Motion function
Select this tab to set up for automatic snapshots according to a motion that the camera will detect, such as a wave of your hand or turning a page under the camera lens. The Countdown and Trigger Reactive Time parameters are set with the up/down arrows next to the box.

Countdown is the number of seconds the camera will wait after sensing the motion before it takes the snapshot. Trigger Reactive Time is the number of seconds that the visualiser software will wait before recognising another motion. 

If you need about 10 seconds to set up each successive snapshot, and you want the camera to take a picture immediately once it senses motions, set Countdown to 0 (zero) seconds and Trigger Reactive Time to 10 seconds.

Step 1
Start the automatic sequence by clicking the Start button. The dialog box will immediately shrink down out of the way of the image, and only its title bar will be shown just above the Toolbar. 

Step 2
To check on the progress of the sequence or to stop it, click the up arrow on the right of the Multi Scan dialog title bar to bring up the dialog again. 

The Total Captures count in the upper right corner will increase each time a snapshot is taken. 

Step 3
Click the Stop button (or the “X” in the upper right corner) when you want to stop the sequence.

Freeze

Click the Freeze icon to freeze the displayed image under the camera:

Freeze icon


Click the icon again to “un-freeze” the image and return to live video. This feature allows you to make changes under the camera that will not be displayed until you un-freeze the display.

While the image is “frozen”, the Annotation feature still works, but you won’t be able to see the annotations until you click the Freeze icon again to “un-freeze” the display.  

Snapshot also works, and will take a snapshot of what is actually under the camera, not the frozen image. 

Annotate

You may annotate the current image with words (text), lines, arrows and shapes. These annotations display as an overlay on the image. The Annotate tab located on the far right center of the screen brings up a “Annotation Wheel”. You can rotate this wheel by using the wheel on your mouse, or using 2 fingers to drag on your touchpad.

Any annotations you make will be included in your videos or snapshots until they are cleared away. 

Step 1
Hover your pointer over any image on the wheel and you will see an ellipse (3 dots). Click this for more options.

Annotation

Annotation controls


Annotation example:
Image prior to annotation Image with 'Brazil' circled
Before annotation After annotation


View

ViewClick the view icon on the bottom tool bar to bring up a vertical menu of six icons:


1. Rotate Left: click to rotate the image anti-clockwise


2. Rotate Right:
click to rotate the image clockwise


3. Mirror:
click to 'flip' the image horizontally. Click again to bring it back to the original orientation.Note that this icon will not be displayed if you have rotated the image away from its original orientation. It will return when the image is back to its original orientation


4. Project:
allows you to project to a connected screen


5. PIP:
picture in picture – allows a 2nd camera to be turned on if multiple HoverCams are connected


6. Full Screen:
click to enlarge the image to fill the screen. Click again to bring the visualiser software feature icons back along the bottom of the screen

Cropping

Click this button to select a rectangular portion of your current image for a snapshot (scan):

Cropping icon


The mouse cursor becomes a cross-hair. Click and drag to select a 
rectangle within your image. 

Step 1
Move the cross-hair to the upper left corner of the area
Step 2
Click and hold the mouse button down to drag the rectangle shape to the lower right corner of the area to select.

Double-crop function
You may select up to two separate rectangles at a time. When you click Snapshot, both of those regions will be saved as separate image files. 

Step 1
After selecting a cropped area, press and hold the Ctrl (control) key on the computer keyboard and drag a second cropping area. 

This feature is handy if you have an open book under the camera and want to scan both pages at once. The cropped areas may be resized or moved by dragging the sizing squares or centres with your mouse. The Crop tool icon will be coloured blue and white when the Crop feature is selected.


Step 2
Deselect it by clicking the icon again.

Cropping


Visualisers video

For more information about using the visualisers, watch this video below:

DVD player

If you encounter any technical problems with the DVD players, please contact the ICT Service Desk ict.servicedesk@solent.ac.uk or ext.2345.
For training, contact the Learning Technologies Helpdesk on ltu@solent.ac.uk.


There are DVD players that can be borrowed from the reception in The Spark.  These DVD players can be plugged into the teaching machines and used as a conventional DVD player.  

Read on for more information about how the DVD players work. 

Using VLC

You will now need to open the DVD on VLC player. 

Step 1:
Go to the Media Menu and select Open Disc.

Open disc


Select the media that you want to play.  This should be the default setting so there is no need change these settings and simply click Play

 Play media


The DVD device

Follow the steps below to use the DVD players:

Step 1
Turn on and log into the machine as normal.

Step 2
Remove the device from its box and connect one end of the USB lead (the end with the small connector) into the back of the DVD player and the other end into any available USB port on the computer.
The device will be powered.

Step 3
Open the tray and insert the DVD. 
The computer will do nothing as VLC has not been launched yet. 

Step 4
Launch VLC player to play the DVD. Click on the search bar next to the start button and type 'VLC'.

Desktop start


Step 5
Select the top icon VLC media player which will launch the application. 

Player menu

The dvd will now start and you will be able to navigate through the DVD menu with your mouse.

The player can be toggled to full screen by pressing F or selecting full screen from the player menu.

Player controls