There are many spaces around the university where you can meet with other members of the group. Consider booking one of the group study areas in the Mountbatten Library. The spaces include large screens and whiteboards, which enable digital collaboration and brainstorming.
Keeping on track
Organisation and communication are the key to keeping your project on track. Create a project schedule to divide tasks and create a timeline. For a big or complex project, you may want to create a gannt chart. See this Open University tutorial on gannt charts for more details.
Establish regular meetings, anticipate problems, and handle problems as they arise to stop them escalating.
Mid-way through your project use the checklist on page 26 of this booklet to check your group's progress and discuss any ongoing issues.
Set an agenda before each meeting. If you decide topics to discuss before the meeting, you will be able to cover everything in an efficient manner. Also keep notes or 'minutes' of discussions. Share this single set of notes on topics discussed and decisions made with the whole group so that everyone will be able to remember what they said and agreed to do.
These sample minutes from LearnHigher illustrate the type of information you might want to record from meeting discussions.
Listening to your team
We typically prefer to speak rather than to listen. Listening well takes effort and can require you to put aside your own opinions and ideas in order to engage with another person's ideas. However if you make an effort to listen well, you will develop more meaningful collaboration and progress as a group. Ensure that all meetings involve focused conversations and a meaningful exchange of ideas.