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Compressing files and images

For compressing files such as Word, PowerPoint and PDF, there are options within the programmes that allow you to reduce the size of the file. 

Compressing pictures in Word and PowerPoint 

This involves the same tool.  You will find the same menu on both.

Step 1: Click the picture or pictures that you want to compress.

Step 2: Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. 

Step 3 : A pop-up window will show different options for compression. Using the 'Screen (150 ppi) option' will produce the smallest file whilst keeping some quality of image.

Compressing PDF files in Adobe programs

When you save a document as a PDF there is an option that allows you to compress the file. 

Step 1: Save your Document as a PDF. 

Step 2: Once you select save as a PDF a window will appear and you need to select the option compression. 

Step 3: Once you click on compression change the option for (Average Down sampling to) and then click Save PDF. 

For help, please contact Student IT Support in any of the LRCs (