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Compressing files and images

For compressing files such as Word, PowerPoint and PDF, there are options within the programmes that allow you to reduce the size of the file. 


Compressing pictures in Word and PowerPoint 

This involves the same tool.  You will find the same menu on both.

Step 1: Click on any picture that you want to compress.

Step 2: In the menu, under Picture Tools, click on the Format tab and click Compress Pictures. 

Format tab

Step 3: A pop-up window will show different options for compression. Deselect the option ‘Apply only to this picture’ so that the changes will apply to all pictures within the document. The ‘E-mail’ option will produce the smallest file but try different options if you need to preserve some quality of picture.

Compress Pictures link


Compressing PDF files in Adobe programs

When you save a document as a PDF there is an option that allows you to compress the file. 

Step 1: Save your Document as a PDF. 

Step 2: Once you select save as a PDF a window will appear and you need to select the option compression. 

Step 3: Once you click on compression change the option for (Average Down sampling to) and then click Save PDF. 


For help, please contact Student IT Support in any of the LRCs (http://portal.solent.ac.uk/it-and-media/student-it-help/learning-resource-centres/learning-resource-centres.aspx ).